Graduation and Diploma Procedures

Students who fulfill all of the graduation requirements such as courses, projects, internships etc. of their respective programs and are deemed eligible to graduate by their respective faculties/schools/ graduate schools attain the status of “graduate” and become entitled to receive their diplomas and other graduation documents.

Graduation Documents

For document fees, please click here.

Printing and Distribution of Diplomas and Other Graduation Documents

Graduation documents including diplomas, diploma supplements, honor/high honor certificates, and minor certificates are printed at the end of each semester after graduation procedures are completed, and graduates are notified via their OzU email addresses. Once the notification is received, issued diplomas can be obtained from the Student Services Directorate within  working hours on weekdays.
 
Students whose diplomas are not issued yet may apply to the Student Services Directorate to request a Temporary Graduation Certificate when necessary. Students must return the original copy of their Temporary Graduation Certificate to the Student Services Directorate when their diplomas are issued. Students who fail to return their Temporary Graduation Certificate are not eligible to receive their diplomas.
 
Eligible graduates must fulfill the requirements specified in the Diploma Procedures section, if applicable, in order to become entitled to receive their graduation documents, including diplomas and temporary graduation certificates.

Commencement Participation Policy

1. Graduate program students who have completed their degree requirements at the end of the previous academic year’s Summer session, or at the end of the Fall or Spring semesters of the current academic year may participate in the Commencement Ceremony.

2. Undergraduate program students/graduates may participate in the Commencement Ceremony if they fall under any of the following:

a) Graduated at the end of the Summer session of the previous academic year,

b) Graduated at the end of the Fall semester of the current academic year,

c) Have taken all courses listed in graduation requirements, including the courses registered in the Spring semester (internships, seminars, courses graded as I or IP are also included), and completed a total of 240 ECTS credits,

d) Have only “one remaining course” (other than the courses registered in the Spring term) required to complete graduation requirements.

3. At the end of the Spring semester, whether students have passed their courses or meet the minimum cumulative GPA required for graduation is not taken into account for commencement eligibility. However, course withdrawals are considered, and eligibility is assessed based on the student's academic standing after the withdrawal period, to determine whether the conditions specified in clauses (c) and (d) of Article 2 are fulfilled.

4. The term “one remaining course” refers to a situation in which a student is required to take only one more course or complete outstanding internships in order to fulfill graduation requirements—regardless of whether the course has been previously attempted or is an applied course. This excludes any courses the student is currently registered in and has not withdrawn from during the Spring semester. If a student has completed all coursework except internships, the number of outstanding internships is not considered.  Additionally, the student’s cumulative GPA at the end of the Fall semester is also not taken into account.

5. In programs with a second foreign language requirement, students seeking exemption from their second foreign language courses by submitting a valid exam result must complete their applications by the end of the Spring semester final examination period in order to be eligible for the ceremony. As an exception for the 2024–2025 Commencement Ceremony, students who have documented their application for a foreign language exemption exam may also participate in the Commencement Ceremony, provided they meet all other eligibility criteria.

6. For students who participated in an exchange program, the courses and credits listed in their learning agreement for the relevant semester(s) are counted towards graduation requirements.

7. Students who were placed on a registration hold (unregistered status) during the Spring semester are not included in the commencement ceremony list, even if they meet the eligibility criteria.

8. Double major students are evaluated separately for their primary and secondary major. They may participate in the ceremony for the academic year in which they meet the requirements for each program. Students may participate in the Commencement Ceremony only once for each major they study at the University.  Double major students who graduate from both majors in the same year may attend the Commencement Ceremony held that year only.

9. Students may participate in the Commencement Ceremony held in the academic year in which they become eligible. Those who are on the official ceremony list but are unable to attend due to unforeseen circumstances, or who opt out because they did not fulfill graduation requirements, must notify the Alumni Office Graduation Committee by the end of Spring semester classes.  Upon evaluation, these students may be added to the list for the following year’s ceremony.   

Diploma Procedures

Eligible graduates must fulfill the following eligibility requirements, if applicable. Eligible graduates may check whether there are any eligibility requirements they need to fulfill via the Student Information System (SIS). Diplomas are awarded to students only after it is confirmed that students do not have any unfulfilled eligibility requirements.

Eligibility Requirements:

Students, whose graduation decision has been taken but who fail to complete the diploma procedures mentioned below, may attend the Ceremony but cannot obtain their diplomas on Commencement Day. Students who fulfill their eligibility requirements after Commencement Day may claim their diplomas from Student Services during working hours.